Welcome to Southern France!
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1 or 2 Tour Guides (Depending on Group Size)
7 Nights Hotel At The Beach
7 Breakfasts, 7 Lunches, 4 Dinners
See Example of Menu Here
1 Home Made French Picnic (one of the dinners)
Daily Water & French Snacks
1 Cooking Class with Local French Chef
All the Entry Fees + 2 Wine Tastings
Transportation to All the Sites / Activities
Pick up & Drop off at Airport
A Phone to Call Us 24 / 7
Welcome Present: Souvenirs of Southern France
What's not included
Airfare to and from Montpellier, France
Drinks at Cafes and Bars
Extra Food/Drinks not included in Our Selected Menus
Your Personal Laundry
Your Personal Shopping
Travelers Insurance (recommended)
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Group of 4+ get a discount! See Details > Here
Groups of 8+ can privatize any available week, modify the program and get a discount!
Our tour runs from May through September
How to book your tour?
Click "Book This Week" Below Julia@tripusafrance.com 703-485-6894
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ADULTS ONLY WEEK
Room up to 2
1 to 2 Adults 18+
No Kids allowed
- Across from the beach
- Sea view + balcony option ($150 extra)
- Wi-Fi and AC
Room Size: 200 ft²
Beds: 2 Twins or 1 Queen
Appartement up to 6
1 to 2 Adults 18+
1 to 5 Kids under 16 years old
- Across from the beach
- Wi-Fi and AC
Room Size: 560 ft²
Beds: 1 Queen + 2 Twin Beds
+ Sofa Bed
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Booking Conditions & Other Important Information
TripUsaFrance, LLC referred to as “TripUsaFrance”, “Tour Directors”, “Us, and “We”. Person, persons, or group booking tour also referred to as “You”, “your”, “guest(s)” and “traveler(s)”.Tour start date constitutes the date of the first day of the tour indicated on TripUsaFrance’s confirmation letter for the tour that was booked.
RESERVATIONS & PAYMENTS
Reservation: You may make a reservation for a tour by booking online or calling TripUsaFrance and booking over the phone. You will receive a confirmation letter within 24 hours of booking your trip. Reservations are not final until deposits are received and you receive a confirmation letter by email. If the deposit specified for your booking is not received in 7 days the reservation will be cancelled. Payment in full at time of booking is required for reservations within 60 days of tour start date. In the unlikely event we are unable to confirm your reservation, we will refund any amount paid to us for the tour. We recommend that you do not book your flight ticket until you receive our confirmation letter. We are not responsible for any cancellation penalties incurred on any other travel arrangements including air tickets purchased before or after trip reservation confirmation is sent.
Deposit: 25% per person, (non-refundable, non-transferable 7 days after booking).
Final Payment: 75% per person at least 60 days prior to tour start date.
Your payment for deposit and/or final payment indicates your compliance with our booking terms and conditions, whether or not you have actually signed a draft. We accept payments in the form of checks, money orders, MasterCard, Visa, American Express, Discover Card and Paypal. Payments by check are not deemed received until payment is cleared. Your reservation will be confirmed within 24 hours after booking your tour. Verbal authorization of your credit card gives consent to charge your card to reserve your tour. For security purposes, we are required to collect the billing address for your credit card as well as the customer verification code. After charging the deposit amount to your card for the tour, you will be sent a confirmation letter ensuring your reservation within 24 hours.
Deposit becomes non-refundable 7 days after your confirmation letter is received. Deposit is required within 7 days of booking. The deposit forms part of your final payment. Your reservation will automatically be cancelled if the deposit is not received within the specified time. We will not be responsible for lost reservations.
Payment in full for your tour reservation will be due no later than 60 days prior to the tour start date for the tour you are booking. If full payment is not received 60 days before the tour start date, your reservation will be cancelled and 25% deposit will not be refunded.
Payment in full is required at the time of booking for reservations made less than 60 days before first day of tour.
Any change or substitute of travelers on a reservation must be made at least 14 days prior to the tour start date otherwise it will be deemed a cancellation and applicable cancellation fees will apply. If there is a name change, the new travelers name, phone number, address, and age must be given for change to take effect. We reserve the right to deny changes to guest names for any reason.
Any special meal requirements will be made on a REQUEST basis only. TripUsaFrance CANNOT guarantee special meal requests nor will it assume any responsibility if guests’ special meal requests are not fulfilled.
Guests with special needs or disabilities are required to advise TripUsaFrance at the time of booking of any physical, medical or special needs that require accommodating.
BOOKING CHANGES, CANCELLATIONS & REFUNDS
Booking Changes: Any alterations will risk the loss of hotel space or increased rates. Changes are subject to availability and may not be possible. You will also be responsible for any hotel fees for any revision or alteration made to a reservation after the booking is confirmed. A requested change of tour date or tour itinerary will be treated as a cancellation, and normal cancellation fees will apply.
Cancellations: Notice of cancellation must be made through email directly to Julia@tripusafrance.com.
Refunds: Full refunds will occur only if cancellation notice is received within 7 days of receiving your reservation confirmation, however this does not apply to trips booked within 60 days of tour start date. Refunds for cancellations made outside this period will be subject to the cancellation fees outlined below.
Cancellation Fees: If a person or group does not appear at the specified pickup location at the start of the tour, they will be considered a “No Show” and cancellation fees will apply. The following charges will apply for cancellations:
Cancellation fees are based on number of days prior to tour start date when cancellation is made:
Over 60 days: 25% of reservation price.
59 – 32 days: 50% of reservation price.
31 days up to start of tour: 80% of reservation price.
No Show: 80% of reservation price.
No Show: If a person who is a “No Show” contacts TripUsaFrance and makes arrangements to meet up with the group during their scheduled tour, they will be allowed to join the tour for the remainder of the tour that they reserved, but they will not receive any refund for the missed portion of the tour.
Absences from tour events: We regret that no refunds can be made for absences from a tour, including but not limited to missed meals or sightseeing, or your withdrawal from a tour after commencement for reasons of illness, emergency, or unforeseen events or circumstances. If you purchased travel insurance any claims you file for this trip must follow the insurance provider’s guidelines and procedures and are not associated in any way with TripUsaFrance. TripUsaFrance makes no representation or guarantees concerning reimbursements of funds paid by you under any insurance claim.
Tour Cancellation: TripUsaFrance reserves the right to cancel or re-schedule any tour in accordance with operating requirements or circumstances beyond its control. TripUsaFrance will try to re-book the same or similar tour. If there is a difference in cost, it will be at the guest’s expense. If an alternative tour is not accepted by the guest within 7 days, we will refund all monies paid to TripUsaFrance and will be under no further obligation or liability. Please note that TripUsaFrance is not liable for any cancellation penalties incurred on any other travel arrangements including air tickets purchased separately from TripUsaFrance or other travel arrangements affected due to our cancellations.
WHAT’S INCLUDED IN THE TOUR PRICE
Inter-city Travel: By private minibus or SUV depending on number of travelers on the tour in a specific week.
Touring: By air-conditioned minibus or SUV.
Adult: Person over 18 years old
Child: Person under 18. No Children under age 7 permitted on tour.
Travel Director: Guided vacations are conducted in English by a professional, multi-lingual Travel Director (Julia and Stephane)
Calendar: Some weeks are designated for adults only and others for families with kids and are only available to people travelling who fit in the descriptions for these categories. View the 2016 calendar on our website. (www.TripUsaFrance.com/usefulinformation)
Adults Only Weeks: These weeks are only available for persons over 18 years old. It is possible to make exceptions for a single parent to come with his/her child aged 16 years or older. If a couple wants to come with one or more children aged over 16 years they will have to reserve multiple rooms. Each room is for 2 people and there must be at least one adult over 21 years old per room, no more than 2 persons per room, there will be no additional beds available.
Family Week: This week is reserved only for families with kids. Couples or singles with no kids will not be accepted unless they are direct members of the family they are accompanying on the tour, such as the grandparents and/or aunts, uncles or cousins.
Family week Accommodations: Suites are furnished with a queen bed (63”x79”), and a split sofa bed that sleeps children on two twin beds (28” x 75”). Children 16 and over are not permitted to sleep on the twin beds and are considered adults. Maximum occupancy in suites is 4 people, two adults maximum.
Two suites may be booked together subject to availability and connected as a two bedroom suite with two queen beds and two split sofa beds. Maximum occupancy for dual suites is 8. Each suite comes with private bath and/or shower, WiFi, AC, microwave and mini-fridge. There is also a pool on the hotel grounds. Group discount may apply to groups larger than 6. All suites are limited availability.
Adult week Hotel Accommodations:Prices are per person and vary based on the number of adults travelling together and number of rooms reserved. Rooms are dual occupancy for singles or couples and may come with a single queen bed (63”X 79”) or two twin beds (35” x 75”) with private bath and/or shower, WiFi, AC, microwave, mini-fridge, and kitchenette. There is also a pool on the hotel grounds. Group discounts may apply to groups larger than 4. All rooms are limited availability.
Hotels listed on the itinerary pages are intended to be used on all trips; however if circumstance requires, substitute hotels of similar standard (whenever possible) may be used for various reasons. Guests who are members of Hotel Frequent Traveler programs may not be entitled to earn points with any of the hotels featured on a TripUsaFrance vacation. Special room requests such as smoking/non-smoking, adjacent, connecting or lower floor rooms must be requested at the time of booking. These special room requests cannot be guaranteed and are based on availability at the time of check-in.
Meals: French style breakfast delivered by Tour Directors every evening for the next morning. Lunches and Dinners are included as detailed on itineraries. Each meal will be taken in a different restaurant. For lunch at least 2 courses, for dinner it will be a 3 course menu. You will be given a menu with multiple choices for each course. For the kids, a kids menu will be proposed if available or they choose from the same menu as for the adults. If you would like to choose to order something that is not included in the choices designated for you then you will have to pay for those items at your own cost.
Drinks: Drinks are not included in the trip or on any menu provided; you can choose any drink you would like at your expense. Note that tap water is always free. At café and bars where we will stop to take a break, usually twice a day, you will pay for your own drinks.
Sightseeing: Excursions, entrance fees and English/French-speaking Tour Director are included as detailed on the itinerary pages. As much as possible we will follow the schedule of the visits. The order of visits may vary and if for reasons that are not in our power a visit needs to be cancelled we will try to offer you a similar experience as much as we can. No reimbursements will be made for altered or cancelled portions of itinerary. Additional costs for activities not included in the itinerary are not included in the tour.
Identification: We will need to verify your identity upon your arrival. You will need to present your passport to the Tour Director for verification or you will not be allowed on the tour.
Transfers: Between airport or train station and hotels are included as indicated on the tour. Pick-ups from airport or train station are between 2:00pm and 5pm on the Saturday of the trip. Drop offs to airport or train station are between 6am until 12:00am on Saturdays. Outside of this schedule, you will have to use a taxi at your expenses.
Luggage Allowance: Please bring no more than one suitcase and carry-on per person. Carry-on/hand luggage, backpacks, duffle bags will be allowed onboard vehicles during the tour but limited to one per person. Due to limited vehicle capacity, we will not allow larger luggage to be brought onboard vehicles except when travelling to and from the airport. Carry-on/hand luggage handling is the responsibility of each guest and must be taken on and off the vehicle by you each day of the tour. TripUsaFrance will not accept liability for any loss or damage to baggage or any of the guest’s belongings. Guests should report any lost items to the Travel Director who will assist in completing a lost property form that can be used for any insurance claim in this matter. However, TripUsaFrance cannot assist in locating any lost items once the guest has returned home. TripUsaFrance is not responsible for additional fees imposed by air carriers regarding baggage.
WHAT’S NOT INCLUDED IN THE TOUR PRICE
Airfares, air-related taxes and surcharges; passport and visa fees; travel insurance; laundry; phone calls; beverages; additional meals not detailed in the itinerary; porterage at train stations or airports before or after the trip; optional excursions; all items or purchases of a personal nature, and any costs for activities or goods outside of the tour. The tour price also does not cover additional or unforeseen costs and expenses such as the return to your home if you leave the tour at your own volition, due to illness, or as a consequence of official action by the government of any country visited.
GENERAL INFORMATION & CONDITIONS
Tour Prices: Prices are based on costs, charges, tarifs, rates, prices, taxes, levies and exchange rates as of 1 January 2016. Prices advertised on www.TripUsaFrance.com are up-to-date prices. No surcharges regarding cost or currency fluctuation will be made to the tour price once the deposit is received in full. This guarantee however does not apply to visa fees, taxes, charges or levies imposed by any government or its agencies before, during or after the tour.
Tour Participation: We do not allow children under the age of 7 years old on our tour. Children under 18 years of age must be accompanied by a parent, grandparent, aunt, uncle, or legal guardian. TripUsaFrance strives to provide a safe, enjoyable and memorable travel experience for all guests. Trips are exciting, relatively active vacations. While there will be plenty of time to relax, there will also be much to see and do. Your included excursions may require an extensive amount of walking, we require that you bring any issues regarding your health or mobility to our attention when making your booking as this could greatly impact your vacation experience. TripUsaFrance cannot welcome guests with special needs or disabilities at this time due to the lack of accessibility on some stops on the tour.
Please note the following:
Guests are required to advise TripUsaFrance, in advance, of any physical, medical or other special needs that require accommodating.
All guests must ensure they are medically and physically fit for travel. TripUsaFrance may impose safety requirements necessary for the safe operation of the tour. TripUsaFrance may also exclude an individual from participating in a tour or an activity if that individual’s participation poses a direct threat to health or safety.
TripUsaFrance does not provide personal devices (such as wheelchairs, hearing aids or prescription eye glasses) or services of a personal nature (such as pushing a wheelchair or assistance in eating, toileting or dressing). A companion capable of providing such assistance must accompany any guest who requires services of a personal nature. A companion must have a reservation on the same tour as you.
TripUsaFrance does not employ medical personnel. Any necessary medical attention will be provided by a local facility at the guest’s expense. TripUsaFrance is not responsible or liable for any losses or costs incurred as a result of medical services obtained while on tour, or for the quality of the care or services received.
Guests should be aware that some stops on the tour may include rough terrain, extensive walking over cobblestone streets, uneven pavement, steps and locations which may not be easily accessible or accessible by wheelchair. During the tour, TripUsaFrance may make arrangements with carriers, hotels and other independent suppliers to provide travel services. These parties are independent entities over which TripUsaFrance has no control. Accommodations on international tours may differ from those in the United States. TripUsaFrance cannot guarantee disability access or accommodations for guests traveling on international tours.
TripUsaFrance may, in its sole discretion, decline the booking of any guest or remove any guest who cannot comply or refuses to comply with TripUsaFrance’s terms and conditions. TripUsaFrance is not responsible for any costs incurred in the event a guest is removed from a tour. Guests agree not to hold TripUsaFrance or any of its related entities liable for any actions taken under these terms and conditions.
Conduct & expulsion policy: Travel is all about experiencing things we’re not used to. Tour members are expected to be respectful, flexible and open-minded, and to practice considerate social behavior toward one another. Although we want everyone to have a good time, it sometimes happens that someone participating in a tour can misbehave or do things that are incompatible with the safety, comfort or convenience of other members of the tour. In those circumstances we have the exclusive right and discretion, to expel someone from a tour at any time, without any claims or complaints by you against us.
Substitution experiences: TripUsaFrance’s experiences are unique and take place in singular exclusive locations. In the unlikely event that our local hosts are unable to welcome TripUsaFrance guests or we are not able to gain access to a location, TripUsaFrance will attempt to find an alternate experience or a highlight meal will be provided in place of the experience.
Pre/Post-Tour Accommodations: If you have arranged with us to remain at a destination before and/or after your tour, please understand that your stay will be at your sole expense as is the transfer to either the hotel or airport. Regrettably, complimentary transfers are not available for guests booking pre- and post-tour accommodations. Please also be aware that you will be responsible for your own transfer arrangements at your own expense.
For your comfort: TripUsaFrance operates a daily seat rotation system and seats cannot be booked. Also, there is a strict non-smoking and no alcohol-drinking policy on board any vehicles operated by TripUsaFrance; however, regular comfort stops are made on traveling days.
Travel Insurance: TripUsaFrance recommends that all guests purchase comprehensive travel insurance. France generally grants entry to all valid US Passport holders. Travelers will have to present valid US Passport for entry to France. Foreign visitors to France who are not holders of a valid US Passport or valid French Passport will need to apply for a visa for entry. TripUsaFrance cannot guarantee a traveler will be granted entry to France without valid US Passport, French Passport, or visitor visa. A requirement for foreign visitors with visa is to have valid medical insurance on entry. TripUsaFrance recommends travelers purchase travel insurance with medical coverage if visa is required. TripUsaFrance cannot be held responsible for denied entry should a guest be unable to meet government requirements for entry.
The Tour Directors shall be responsible to the guest for supplying the services and accommodations described in this document and as stated on www.TripUsaFrance.com, except where such services cannot be supplied or the itinerary used is changed due to delays or other causes of whatever kind or nature beyond the control of the Tour Directors. In such circumstances, the Tour Directors will do their best to supply comparable services, accommodations and itineraries and there shall be no refund in connection with these substitutions.
This document represents the entire agreement between the guest and the above mentioned Tour Directors.
In the absence of their own negligence, the Tour Directors and TripUsaFrance shall not be responsible for any cancellations or for acts of any other service providers concerned, diversions or substitution of equipment or any act, variations, postponements, omission or default whatsoever by air carriers, land carriers, hoteliers or hotels, transportation companies, or any other persons providing any of the services and accommodations to guests including any results thereof, such as changes in services, accommodations or facilities necessitated by same. Nor shall they be liable for any loss or damage to baggage or property, or for injury, illness or death, or for any damages or claims whatsoever arising from loss, negligence or delay from the act, error, omission default or negligence of any person not its direct employee or under its exclusive control, including any act, error, omission, default, or negligence of any country, government or governmental authority, officer or employee. All baggage and personal effects are at all times and in all circumstances at the risk of the tour participant. Baggage insurance is recommended. Upon return to the United States, if lost articles are found and returned to the owner, a minimum service fee of $50 will be charged. The carriers, hotels and other suppliers who provide services on tour are independent contractors; they are not agents, employees or servants of the Tour Directors nor TripUsaFrance. The Tour Directors and TripUsaFrance are not responsible for any criminal conduct by third parties.
When a guest occupies a vehicle seat fitted with a safety belt, neither the Tour Director nor TripUsaFrance will be liable for any injury, illness or death or for any loss or damages or claims whatsoever arising from any accident or incident, if the safety belt is not being worn at the time of such accident or incident.
TripUsaFrance and its Tour Directors, are not to be held responsible for any act, omission or event during the time guests are not on board TripUsaFrance operated vehicles. We rely on international convention which may apply to the services provided by us and our suppliers with respect to any claim of any nature brought by you against us as a result of the provision of those services. International conventions which apply may include: Warsaw Convention 1929, (as amended by Hague Protocol and Montreal Protocol) in relation to air travel, or Montreal Convention; the Berne Convention for rail travel; Athens Convention 1974 for carriage by sea; the Geneva Convention for carriage by road and the Paris Convention 1962 for Hotels. We are to be regarded as having all benefit of these conventions on limiting our liability in relation to any claim for death, injury, loss, damage and delay to guests and luggage. Enrollment in and payment for a tour shall constitute agreement and acceptance by the guest of the terms and conditions set forth in this document which cannot be varied except in writing by an officer of TripUsaFrance, LLC.
The payment of a deposit and or/the acceptance of reservation confirmation shall be deemed your consent to the terms and conditions as presented herein. It is specifically agreed that this agreement is entered into in Arlington County, Virginia and in the event any legal or equitable action is initiated concerning the interpretation, enforcement, or breach of any term, obligation, or duty as contained or related to these Terms and Conditions, the exclusive venue for such action shall be solely in the General District Court of Arlington County, Virginia. This agreement shall be construed in accordance with Virginia law without regard to conflicts of law principles. All claims must be submitted in writing and received by TripUsaFrance no later than 60 days after completion of trip.
In the case of computer or human billing errors, we reserve the right to re-invoice participants with correct billing.
Every effort is made to ensure document accuracy at the time of going to press; however TripUsaFrance cannot be held responsible for printing or typographical errors, or errors arising from unforeseen circumstances.
The invalidity of any of the provisions hereof shall not affect the validity of any of the other provisions, and the agreement shall be construed as though such invalid provision had never been contained herein.
OTHER CONDITIONS, COMPLAINTS & ACCEPTANCE
It is your responsibility to comply with the terms, conditions or requirements of any service provider, or any country or governmental authorities, or to bear any costs or losses incurred as a consequence of you not complying with them.
Data Protection: In order to process your tour booking, TripUsaFrance will need to use personal information for you and other guests included in your booking. This personal information may include each guest’s name, address, phone number, email address, passport number, credit/debit card number and sensitive information such as health, medical, dietary, mobility, religious or other special requirements. If necessary, this personal information may be passed on to other suppliers of your travel arrangements in addition to public authorities (such as customs and immigration), security and credit checking organizations, and otherwise as required by law. Similarly, we may also need to provide personal information to contractors who provide services to or for us (eg., sending mail, processing payments, providing marketing assistance). We may also use the personal information you provide us to review and improve the tours and services that we offer, and to contact you (by post, email and/or telephone) about other tours and services offered by TripUsaFrance that you may be interested in. If you don’t want to receive this information, or if you want a copy of the personal information we hold about you, email us at Julia@TripUsaFrance.com or TripUsaFrance, LLC, PO Box 40223, Arlington, VA 22204. We may charge a fee for supplying you with this information as permitted by law.
Complaint Procedure: Should you have a complaint in respect of your vacation, you should inform your Tour Director or TripUsaFrance Representative immediately. If the matter cannot be resolved after the Tour Director/Representative’s best endeavors to do so during the vacation, your complaint can be made in writing to your local TripUsaFrance office within 60 days of completion of your vacation.
Acceptance: The person initializing or modifying the booking shall be deemed to have accepted the booking conditions for themselves and all people listed on the reservation.
All tours are operated by
PO Box 40223
ARLINGTON, VA 22204
For further information, visit our website at www.TripUsaFrance.com